See every document before you join.
Fourteen documents written for UK nail salons, not generic business templates. Read every one in full here, page by page. Members download clean copies, most with a completed example so you can see exactly what good looks like.
Written for salons. Not adapted from an office template.
We show you everything because the documents sell themselves. Previews are watermarked. Members get clean copies they can print, fill in and hand to an inspector.
14 documents
Risk assessments, logs, contracts, consent and staff records. The paperwork every UK nail salon is expected to keep.
Completed examples
Most documents come with a filled-in example, so you can see how it should look before you start.
Kept up to date
When rules change we update the document. Members always get the latest version at no extra cost.
Compliance and safety
The paperwork a council officer, insurer or inspector will ask to see.
Page 1 of 5
TPO Product Audit and Checking Guide
Four ways to find out whether a gel contains TPO, a blank audit sheet, a completed worked example, and a supplier letter ready to send. Suppliers stop selling TPO on 15 August 2026.
What is inside
- Label, SDS, supplier and manufacturer checking methods
- CAS number 75980-60-8 and the names to look for
- Blank audit sheet for your whole stock
- A completed example, filled in
- Supplier letter template, ready to send
3 pages · tap to read full size
Salon Risk Assessment
The full 5-step assessment councils and HSE expect. Nail salon hazards already written in.
What is inside
- Chemical exposure and COSHH
- Nail dust, FFP2 masks, extraction
- Dermatitis and acrylate allergy
- Infection control and sharps
- Pregnant staff, under-18s, lone working
2 pages · tap to read full size
Fire Risk Assessment
Built around the 5 steps required by the Fire Safety Order 2005.
What is inside
- Flammable liquids: acetone, monomer
- Electrical: lamps, e-files, sterilisers
- Escape routes and alarms
- Emergency plan and staff sign-off
1 page · tap to read full size
Accident and Incident Report Form
Fill in as soon as anything happens, however small.
What is inside
- Who was involved
- What happened, in their words
- RIDDOR check
- What you changed afterwards
1 page · tap to read full size
Equipment Maintenance Sheet
PAT tests and equipment checks in one place.
What is inside
- Equipment and serial number
- Last PAT test
- Condition and action needed
1 page · tap to read full size
Weekly Cleaning Log
A week of hygiene evidence on one page.
What is inside
- 12 daily and weekly tasks
- Pedicure bowl disinfection
- Steriliser check
- Manager sign-off
1 page · tap to read full size
Complaints Log
Every complaint, what you did, how it ended.
What is inside
- Date and client details
- Whether insurance may be involved
- Final outcome
1 page · tap to read full size
Under-18 Client Consent Form
Parent or guardian consent before treatment.
What is inside
- Client age and treatment
- Guardian details and signature
- UK GDPR wording
1 page · tap to read full size
Staff File Checklist
Everything an inspector or insurer will ask to see.
What is inside
- Right to work check
- Signed contract
- Training record
Contracts and employment
The documents you must issue when you take someone on. Each includes a completed example.
1 page · tap to read full size
Contract of Employment (Terms)
The standing terms: duties, hours, pay, sickness, confidentiality, termination and gross misconduct.
What is inside
- Salon-specific duties and hygiene
- Gross misconduct list written for salons
- Correct UK GDPR lawful bases
- Holiday, notice and deductions
1 page · tap to read full size
Statement of Particulars
The per-employee front sheet that goes with the terms. Blank and completed example.
What is inside
- Personal and next of kin details
- Hours, pay, holiday, probation
- Right to work record
- Signature block
1 page · tap to read full size
Employee Privacy Notice
Legally required. What you hold about staff, why, and for how long.
What is inside
- What you collect and why
- Lawful bases explained simply
- Retention periods
- Honest CCTV section
1 page · tap to read full size
Tipping Policy
Required by law since October 2024 if your salon receives tips.
What is inside
- 100% of tips passed on
- How tips are shared
- Who gets a share
- Record keeping duties
Hiring and managing your team
From offer to first day, and everything that comes up afterwards.
1 page · tap to read full size
Hiring Pack
Four documents: job offer, right to work check, new starter form and induction checklist.
What is inside
- Conditional job offer letter
- Right to work check and record sheet
- New starter details form
- Salon-specific induction checklist
1 page · tap to read full size
Staff Admin Pack
The things that come up every month once someone is working for you.
What is inside
- Holiday request and responses
- Sickness self-certification
- Return to work chat
- Probation and reference letters
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Founding Members download every document clean and ready to fill in. £99 a year, price locked for two years.